Trello vs Asana: Comparing Features, Pricing, and Reviews Head-to-Head
It’s been a while since you first started using Trello boards for managing multiple tasks and keeping your projects in order. Or, maybe its rival, Asana was your first encounter?
No matter what your current choice is, we think there are ways to make your project management skills stronger (and the results more effective) by leveraging the benefits both project management tools have to offer.
Curious how to do that?
See if the app you are using today fully matches your needs.
✅ Trello vs Asana: A Brief Overview
What is Trello
Same as any progress board, Trello makes project management visual through the use of task cards being moved from To-Do list to In Progress and ultimately to Done. Originally created by Fog Creek Software, a web-based project management app Trello formed the basis of a separate company in 2014 and eventually was sold to Atlassian in January 2017. The same-project tasks are generally kept on the same digital boards – known as Kanban boards – which are used to visualize work and optimize the flow of the work among the team.
What Trello is mostly used for?
Trello’s primary mission is to organize the tasks in a way that lets you see where in the process the task is. Boards are made up of lists (mimicking the stages of the execution process) and cards. It, however, becomes more difficult to quickly get to the exact card once the company grows and more members are added to the board. In simple terms, tracking the task through the basic stages of the process (To Do, In Progress (sometimes called Doing), Done) is pretty much what Trello is used for within smaller organizations.
Which companies use Trello
The top five industries where Trello is used most:
|Information Technology and Services||7%|
|Marketing and Advertising||4.4%|
According to Enlift’s Trello data the top five companies actively managing their projects with the help of Trello boards are:
|Companies||Number of Employees|
|TerraCycle Inc.||500-1000 employees|
|Creative Mettle||10-50 employees|
|Central Ohio Transit Authority (COTA)||500-1000 employees|
Here are some other companies choosing Trello for their project management over Asana.
Trello Customer Support
Trello’s customer support is highly credited as good (five stars) according to its accessibility, support officers’ responsiveness, and the informativeness of help materials.
The two-way communication and help with software setup and other questions is available through email correspondence during regular business hours (Monday through Friday, 9:00 AM to 5:00 PM EST), opening a ticket by filling out a Contact Form, or by posting a question on the Trello Community Forum, where active members (Trello users or employees) respond with suggestions. Trello also keeps the knowledge base, FAQs, blogs and videos constantly updated, accompanying multiple tutorials with step-by-step instructions and screenshots, 18 on-demand webinars, and support documentation.
What is Asana
Very much similar to its biggest rival – Trello, Asana is a web and mobile application designed to help teams track their work from tasks and projects to conversations and dashboards. There are also Kanban-style boards and task cards aimed to help users visualize project management, and yet unlike Trello, Asana has a decent task dependency management system. That allows marking your task as waiting for another task, once which is done the notification comes to you to urge you to come into play, so to speak.
What Asana is mostly used for?
As for Asana’s description for its own service “If you have a growing team, chances are you’ll quickly outgrow Trello. Asana grows with your needs, providing a living system where everyone can see, discuss, and manage team priorities”. As such, Asana’s primary goal is to make the project management workflow as seamless as possible even with bigger teams and larger projects. In that way, it makes sense to use Asana to easily manage multiple projects with a great number of members involved.
Which companies use Asana
The top five industries where Asana is used for managing projects:
|Marketing and Advertising||4.7%|
|Information Technology and Services||4.3%|
According to Enlift’s Asana data the top five companies actively managing their projects with the help of Asana boards are:
|Companies||Number of Employees|
|FOH INC||50-200 employees|
|Friendemic Inc||50-200 employees|
|AMERICAN ACADEMY OF OPHTHALMOLOGY INC||50-200 employees|
|Squaremouth. Inc||10-50 employees|
|Star Digital||10-50 employees|
Wondering how many more companies are using Asana for their advantage?
Asana Customer Support
Unfortunately, Asana is handling all personal support only available through emails and Contact form. Live Chat is only intended for sales and hardly solves any technical issues. Similar to that of Trello support, Asana has a good knowledge base, a community forum, videos, and a blog.
But then, there are Asana Academy with streamlined free online video courses, Onboarding Plans and a Customer Success Manager available for users with 40 and more seats.
How about the actual project management process? Take a look at the Trello vs. Asana features we’ve put head-to-head.
|Account Customization:||Account Customization:|
| – You may easily change your email address, avatar, username, merge and split multiple Trello accounts, create your own templates from your boards. |
– It is also possible to make your templates private (per invitation usage), team visible, company visible (Enterprise plan only), or public.
Even though available on a free version, Trello customization is used relatively less compared to that of Asana. An intuitive interface allows the basic information at hand and actually has a satisfactory template library to use. A calendar is only available as a power-up.
| – A single Asana account holder may create and join multiple Workspaces and Organizations, merge several accounts and switch between multiple workspaces and organizations. |
– Creating an account, resetting the account password, and deactivating it is easily done with a maximum of four steps.
Slightly different in a way it handles the team projects and task management, account customization in Asana closely resembles the one for Trello with different templates. Yet calendar and timeline workflow layouts are among the most interesting features of Asana.
|Team Projects:||Team Projects:|
|Members allowed in the free plan: up to 1000(!) members per board|
Progress and reporting is done through time tracking and reporting power-up (Pricing: $10/month for one board with unlimited members (or $100/year)
How Trello explains the Team feature: If you’re in a situation where you’ve got multiple, related boards, a team is probably going to be a good idea. This is particularly useful if you’re a company (or a team within a company) who uses boards for different aspects of your workflow.
|Members allowed in the free plan: up to 15 |
Progress and reporting are done through Project Status Updates, Workloads and Portfolios which pull information from each project’s Progress tab.
How Asana explains the Team feature: Teams are subsets of people in your Organization that collaborate on projects with each other. Each Team has its own members and projects. Those who don’t have access to all projects within your team will appear as Limited Access Members in your Team Settings Members tab.
|Task Management:||Task Management:|
| Drag-n drop feature allows moving the task card from one list to another according to the stage in the process. |
The list displays anything from a weekly to-do list to a more in-depth project like writing a book or setting up an automatic system for clients to complete invoice payments.
Multiple members can be assigned for a single task card.
There is a Checklist feature within the card to mark the completion of each task component separately.
More about what a Trello workflow is and why you need it.
|With Asana Dependency Management you can specify which tasks need to be done before others can begin. Doing so enables you to spot potential bottlenecks and avoid situations where people are waiting for others to finish before they can do anything.|
Editorial calendars, product roadmaps, and onboarding are all good examples of team workflows that Asana is aimed for.
Tasks created without a project are private by default.
Both Timeline and Calendar views are available for free
Learn more about Everyday workflows in Asana.
|Third-Party Integrations:||Third-Party Integrations:|
|Trello supports nearly 150 integrations|
The top 10 most popular Trello integrations include:
Big Picture Gantt Charts
|Asana supports 125+ integrations|
The top 10 most popular Asana integrations include:
✅ Pricing and Plans
Available in 3 plans, Trello ensures it’s a fit for everyone – be it a company or just a single employee.
($12.50/user per month)
($20.83+/user per month)
|Unlimited personal boards||+||+||+|
|MB per file attachment||10 MB per file attachment||250 MB per file attachment||250 MB per file attachment|
|Unlimited Team Boards||10 team boards||+||+|
|Unlimited Power-ups||1 power-up per board||+||+|
|100+ App Integrations||–||+||+|
|Command runs per team||50 Command runs per month||Max. 6000 Command runs per month||Unlimited Command runs per month|
|2 – Factor Authentication||+||+||+|
|Simple Data Export||–||+||+|
Asana has 4 pricing plans to choose from, each of which holds their benefits for a user.
|Number of Team Members||Up to 15||Unlimited||Unlimited||Unlimited|
|Private Teams & Projects||–||+||+||+|
|Custom rules builder||–||–||+||+|
|Data Export and Deletion||–||–||–||+|
✅ Trello vs Asana: The Verdict
Now, it’s time to pick the optimum project management tool for your business, right? As both Trello and Asana are great task management tools that are used by hundreds of large and small businesses around the world, there is no wrong choice. Just the one which is best for you.
To make it easier for you, we’ve summed up here everything discussed earlier in a simple pros/cons format, with our final verdict.
Trello Pros and Cons
- Unlimited number of team members (even on the free plan)
- Visual and interactive Kanban-style boards
- Specific features like multiple assignees, attachments, cards color coding, drag-n-drop, etc.
- Nearly 150 integrations with Dropbox, Google Drive, Slack, etc
- Easy and Intuitive interface (no training needed for a non-technical person)
- Data export only available with a Premium upgrade
- Difficulties in tracking multiple tasks among hundreds of others
- Just 1 power-up for a single board on a free plan
Asana Pros and Cons
- Free usage for teams up to 15 people
- Easily identifiable task priority and dependency
- Multiple project involvement for a single task
- 125+ integrations are available with Gmail, Zendesk, Shopify, etc.
- List/Calendar/Board view on a free plan
- A single assignee for the task
- More difficult to understand the interface
- A limited number of team members on a free plan
What’s the verdict then?
Asana is best for the organizations which tend to prefer a task-centric approach to organize teamwork around individual projects.
Because of its functional dependency management system, Asana is well suited to the organizations where the projects are large, process-intensive and have a great number of steps to complete.
Even though great for visual planning and managing personal projects, Trello gets complicated with a variety of task-intensive projects involving hundreds of task cards on board. Its strength, however, lies within its simplicity, which requires no technical skills and no training to properly use it.
As any customer-centric business, Trello does a great job allowing unlimited boards, cards, and lists for teams. It also permits up to 1000 members on a free plan, which is a quite generous offer on the market.
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